SECRETARY AT MSF OCB

 

MSF OCB 

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📌 VACANCY ANNOUNCEMENT – MAIDUGURI
📍 Location: Maiduguri, Borno State
📅 Contract Type: Fixed Term (Renewable)
🏢 Organization: Médecins Sans Frontières (MSF-Belgium)
🌐 Website: www.msf.org

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📌 Job Title: Secretary

🔍 Main Purpose:
To perform secretarial and administrative tasks in accordance with MSF protocols to ensure efficient support to the MSF team.

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📝 Key Responsibilities:

• 📨 Write/check official letters, reports, and documents
• 📅 Manage calendars: appointments, absences, meetings, holidays
• ☎️ Maintain a call log and inform about missed calls
• 📝 Take and prepare meeting minutes
• 📬 Handle all mail, packages, and faxes with proper records
• 🧾 Oversee courier services and billing
• ✏️ Manage office stationery and restocking
• 📄 Supervise printing and binding of documents
• 👋 Cover front desk duties when the receptionist is absent
• ⚠️ Report incidents to supervisors
• 📦 Support organizing meetings, events, and trainings

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👥 HR & Admin Support (Project-Specific):

• 📋 Assist Nutrition and SRH HR departments
• ✈️ Organize travel and visa renewals for IMS staff
• 📁 Maintain filing system for MoH staff
• 📢 Distribute internal HR documents
• 🧑‍💼 Support recruitment and onboarding
• 🧠 Assist training and development coordination
• 🔐 Handle confidential information with discretion
• 📊 Prepare monthly DSS reports and follow up with NIS
• 💼 Manage daily worker requests and payments

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✅ Required Qualifications & Skills:

🎓 Education:

• Diploma or Degree in Secretarial Science, Office Management, or related Social Science

🧑‍💼 Experience:

• Minimum 2 years relevant work experience
• INGO or MSF experience is an added advantage

🗣️ Languages:

• Proficiency in English and local languages

💻 Computer Skills:

• Proficient in Microsoft Word, Excel, and Internet use

🤝 Core Competencies:

• Teamwork
• Results-oriented
• Flexibility
• Cultural sensitivity
• Commitment and Service mindset

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📢 How to Apply:

Submit your cover letter, CV, and relevant certificates via the link below:

👉 Google Form Application Link

Or scan the QR code on the official flyer (if available).

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⚠️ Important Notes:

• Dual employment is strictly prohibited
• Applications must be sent through the link provided
• Only shortlisted candidates will be contacted
• MSF reserves the right to cancel the recruitment process at any stage

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✊ MSF is an equal opportunity employer – both men and women are encouraged to apply.

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