Personal Administration Manager at MSF

MSF: Administration 

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📌 Personnel Administration Manager at Médecins Sans Frontières (MSF)

Location: 📍 Abuja, Nigeria
Job Type: 🗓 1-Year Definite Contract (Possible Extension)
Application Deadline: ⏳ 29th April 2025 – 4:00 PM
Eligibility: 🚫 Internal Vacancy – Only for Current MSF Employees

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🎯 Job Objective

Ensure MSF is a responsible employer by overseeing HR practices, administrative procedures, legal compliance, and staff welfare in alignment with MSF principles and Nigerian labour law.

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🛠️ General Responsibilities

• ⚖️ Monitor changes in labour laws and apply them accordingly.
• 📘 Implement MSF HR policies, Code of Conduct, and employment conditions.
• 📝 Ensure fair and legal employment contracts and internal regulations.
• 🗣️ Conduct regular staff meetings to inform them of their rights and any HR changes.
• 🧾 Align job functions with MSF’s Function Grid and HQ standards.
• 💰 Ensure staff salaries and benefits comply with MSF salary grid and policies.
• 📑 Ensure accurate tax and social security declarations with the Finance team.
• ⚠️ Report legal risks and manage employee claims.
• 🗄️ Maintain a secure and confidential employee filing system.
• 👥 Coordinate with government bodies and NGOs for HR best practices.
• 🖥️ Manage HR system (Homère) across the Mission.
• 📊 Ensure supervisors understand updated policies and compliance tools.

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🔍 MSF Section-Specific Tasks

• ✅ Implement HR decisions and mission-wide strategies.
• 💡 Act as Homère system focal point; liaise with HQ and train new HR users.
• 🚗 Conduct field visits to support project HR teams.
• 🧹 Supervise HR Assistant, Cook, and Cleaners.
• 🤝 Support all MSF coordination units as needed.
• 📋 Assist during audits (HQ and external like NSITF).
• ⚙️ Help the HRCo with various HR projects and initiatives.

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🎓 Requirements

• Education: 🎓 Degree in Administration or related field
• Experience: 🧑‍💼 Minimum 2 years in supervisory HR/Admin role (INGO experience preferred)
• Language: 🗣️ Strong command of English
• Technical Skills: 💻 Proficient in HRIS (especially Homère), MS Word, and Excel
• Core Competencies:
  • ✅ People Management
  • ✅ Results & Quality Orientation
  • ✅ Teamwork
  • ✅ Flexibility
  • ✅ Commitment to MSF Principles

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📝 How to Apply

1. Online Form: Click here to apply
2. Email Your Documents To:
   ✉️ Nigeria-jobs@oca.msf.org
   • Use Subject: PAM
   • Attach a single document containing:
     • Cover Letter
     • Latest CV
     • Photocopies of essential credentials
     • Phone number (daytime)

Important Notes:

• ❌ No transport/allowance for interview
• 📢 Only shortlisted candidates will be contacted
• ⛔ Do not submit multiple applications
• ⚠️ Documents will not be returned
• MSF encourages qualified female candidates to apply

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Posted by: ✍️ StayWellHub

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