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MSF OCB |
📌 VACANCY ANNOUNCEMENT – MAIDUGURI
📍 Location: Maiduguri, Borno State
📅 Contract Type: Fixed Term (Renewable)
🏢 Organization: Médecins Sans Frontières (MSF-Belgium)
🌐 Website: www.msf.org
📌 Job Title: Secretary
🔍 Main Purpose:
To perform secretarial and administrative tasks in accordance with MSF protocols to ensure efficient support to the MSF team.
📝 Key Responsibilities:
- 📨 Write/check official letters, reports, and documents
- 📅 Manage calendars: appointments, absences, meetings, holidays
- ☎️ Maintain a call log and inform about missed calls
- 📝 Take and prepare meeting minutes
- 📬 Handle all mail, packages, and faxes with proper records
- 🧾 Oversee courier services and billing
- ✏️ Manage office stationery and restocking
- 📄 Supervise printing and binding of documents
- 👋 Cover front desk duties when the receptionist is absent
- ⚠️ Report incidents to supervisors
- 📦 Support organizing meetings, events, and trainings
👥 HR & Admin Support (Project-Specific):
- 📋 Assist Nutrition and SRH HR departments
- ✈️ Organize travel and visa renewals for IMS staff
- 📁 Maintain filing system for MoH staff
- 📢 Distribute internal HR documents
- 🧑💼 Support recruitment and onboarding
- 🧠 Assist training and development coordination
- 🔐 Handle confidential information with discretion
- 📊 Prepare monthly DSS reports and follow up with NIS
- 💼 Manage daily worker requests and payments
✅ Required Qualifications & Skills:
🎓 Education:
- Diploma or Degree in Secretarial Science, Office Management, or related Social Science
🧑💼 Experience:
- Minimum 2 years relevant work experience
- INGO or MSF experience is an added advantage
🗣️ Languages:
- Proficiency in English and local languages
💻 Computer Skills:
- Proficient in Microsoft Word, Excel, and Internet use
🤝 Core Competencies:
- Teamwork
- Results-oriented
- Flexibility
- Cultural sensitivity
- Commitment and Service mindset
📢 How to Apply:
Submit your cover letter, CV, and relevant certificates via the link below:
👉 Google Form Application Link
Or scan the QR code on the official flyer (if available).
⚠️ Important Notes:
- Dual employment is strictly prohibited
- Applications must be sent through the link provided
- Only shortlisted candidates will be contacted
- MSF reserves the right to cancel the recruitment process at any stage
✊ MSF is an equal opportunity employer – both men and women are encouraged to apply.